Privacy Policy.

Kairos AI ("we", "us", "our") builds operational AI infrastructure for service businesses. This Privacy Policy explains what information we collect, how we use it, and the rights you have over it.

This policy applies to mykairos.agency, our client dashboards, our intake and asset-collection forms, and any communication you receive from Kairos AI.

By using our services or providing your information, you consent to the practices described below.

We collect information that is necessary to deliver our services and operate professionally with you.

• Contact details — name, business name, email address, phone number, business address.
• Operational details — information you submit through intake forms, asset uploads, and onboarding conversations.
• Service usage — dashboard activity, message exchanges, calls handled by our AI workflows on your behalf.
• Technical data — IP address, browser type, device type, page activity, referrer information.
• Billing information — processed through our payment provider (Stripe); we do not store full card details on our systems.

Information you provide is used solely to deliver and improve the services you have engaged us for.

• To build, deploy, and maintain your Kairos AI infrastructure.
• To communicate with you about your build, system updates, support, and operational matters.
• To process payments and manage your subscription.
• To improve our services through aggregated, anonymized usage analytics.
• To comply with legal obligations and protect against fraud or misuse.

We do not sell, rent, or trade your information to third parties for marketing purposes.

If you submit a form on our site, book a call, or otherwise engage with our services, you may receive conversational SMS messages from Kairos AI related to your inquiry, onboarding, or active engagement.

Our website uses cookies and similar technologies to operate properly, remember preferences, and understand how visitors use the site.

• Essential cookies — required for site functionality, session management, and security.
• Analytics cookies — aggregated usage data via services like Google Analytics. We do not use this to identify individuals.
• Functional cookies — remember interactions (such as whether you have closed a notice) so you are not shown the same prompt repeatedly.

You can disable cookies in your browser settings at any time. Disabling essential cookies may impact site functionality.

We take reasonable and industry-appropriate measures to protect your information from unauthorized access, disclosure, alteration, or destruction.

• Encrypted transport (HTTPS / TLS) for all data exchanged with our site and platforms.
• Access controls limiting which team members can view client data.
• Vendor due diligence for any third-party service we integrate with.
• Regular review of permissions, credentials, and access logs.

No transmission or storage system is fully impenetrable. While we maintain strong safeguards, we cannot guarantee absolute security.

To deliver our services we rely on trusted third-party providers. Their use of your information is governed by their own privacy practices.

• Stripe — payment processing.
• GoHighLevel (LeadConnector) — CRM, automation, SMS & email delivery.
• Calendly — appointment scheduling.
• Webflow — website hosting and content delivery.
• Google Workspace — email and document handling.

We share with these providers only what is necessary to deliver your service. They are not authorized to use your information for any other purpose.

You can adjust or stop communications from Kairos AI at any time.

• SMS — reply STOP to any conversational message to unsubscribe. Reply HELP for help.
• Email — use the unsubscribe link in any marketing email, or reply with "unsubscribe" to opt out.
• Operational notices — messages directly related to your active service (billing, build status, support) may continue until your engagement ends.

To request a full data export or deletion, email carter@mykairos.agency.

Our services are intended for business use only. We do not knowingly collect information from anyone under 18 years of age. If you believe a minor has provided us with information, please contact us and we will delete it promptly.

We may update this Privacy Policy as our services or legal obligations evolve. The effective date at the top of this page indicates when it was last revised. Material changes will be communicated to active clients by email.

Questions, requests, or concerns about your data?

Email: carter@mykairos.agency
Phone: (909) 301-0845
Website: mykairos.agency